To ensure inclusion in the Conference program and in the Mobile App, all exhibitor and advertising applications must be returned to ADAA with full payment by March 2, 2020. Applications received after the deadline may be accepted, depending on availability; program listings are not guaranteed after February 5, 2020. Please keep a copy of this document for your records. High resolution logos must accompany all contracts. If you are interested in advertising with us, please complete the application below or click here for more information.
New This Year:
Table Top Space: $1,100 - Available only for nonprofits and start-ups.
Reserve today and receive priority placement - booth assignments are based on agreement date and when payment is received.
View the ADAA 2020 Exhibit Floor Plan.
If you are interested in sponsorship, please click here.
(as it will appear in all official publications, including the ADAA conference mobile app)
(The person designated as the CONTACT should communicate all confirmation information and services ordered to those individuals attending. Designate below the name of the individual in your organization or company who is to receive all relevant exhibition material, including booth confirmation, exhibitor updates and exhibit services.)
(please include degree if applicable)
(Designate below the name of the individual in your organization or company who will be attending the conference and staffing the exhibit booth. This individual is included with exhibit fee; CE or CME additional $65.)
Must meet these criteria: 1) Exhibit personnel are present at table during sessions and breaks (breakfast and coffee breaks); 2) Exhibit personnel are not practicing professionals with designations MD, PhD, PsyD, MPH, MSW, LCSW, LPC, RN, MEd, or EdD. Exhibit personnel are not eligible to attend sessions or claim CEs.
Must meet these criteria: 1) Exhibit personnel are present at table during sessions and breaks (breakfast and coffee breaks); 2) Exhibit personnel are not practicing professionals with designations MD, PhD, PsyD, MPH, MSW, LCSW, LPC, RN, MEd, or EdD.
(as it will appear in all official publications) ADAA reserves the right to edit for length, clarity, and style.
“Schedule at a Glance” (Space is limited due to the reduced size.)
(Limited availability)
(Names and Addresses Only - No Emails)
Please read the following policy information, sign below, and return with application. (Keep a copy for your records.) Exhibit Management. The words “Exhibit Management” as used herein refer to the host, Anxiety and Depression Association of America (ADAA), its subcontractors, employees, directors, and agents. Exhibitors must comply with the San Antonio Marriott Rivercenter, San Antonio, TX (“Conference Facility”) procedures. Exhibit Management shall have full power to interpret, amend, and enforce these rules and regulations, provided any amendments or additional rules are brought to the notice of exhibitors. Payment and Cancellation. All space charges purchased at the pre-January 15, 2020 special rate must be paid in full by January 16, 2020. All space charges purchased after January 15 at the regular rate must be paid in full by March 11, 2020. Exhibitors have the right to withdraw from the 2020 conference at any time upon written notice. If written notification is received by ADAA on or before January 15, 2020, 50% of the exhibit fee will be refunded. No refunds will be issued after January 15, 2020. Cancellation of the Event. If the event is postponed or rescheduled by Exhibit Management for any or no reason, including force majeure, the obligations hereunder shall apply to the rescheduled event. If the event is cancelled in its entirety, for any reason other than force majeure, as exhibitor’s exclusive remedy, Exhibit Management will endeavor to refund all or a portion of exhibit fees paid by exhibitor, after taking into consideration funds expended that are not recoverable by Exhibit Management. Refunds shall not be provided if postponement or cancellation is due to force majeure. Limitation of Liability. Exhibitor agrees to make no claim against Exhibit Management or Conference Facility for loss, theft, damage or destruction of goods; nor for any injury, including death, to himself, employees, agents or representatives; nor for any damage of any nature, including damage to its business for failure to provide exhibit space; nor for failure to hold the event as scheduled; nor for any action or omission of Exhibit Management. EXHIBITOR AGREES THAT IN NO EVENT SHALL EXHIBIT MANAGEMENT’S LIABILITY HEREUNDER EXCEED THE AMOUNT OF THE FEE ACTUALLY PAID BY EXHIBITOR. IN NO EVENT SHALL EXHIBIT MANAGEMENT BE LIABLE FOR ANY LOSS OF INCOME, PROFIT, OR INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE. Installation and Dismantling. Exhibitors agree to install all exhibits only during the installation times designated by Exhibit Management. All spaces must be properly installed and fully operational no later than 5:00 pm on March 19, 2020. Should Exhibit Management change the exhibit hall schedule, exhibitors will be notified in writing. Exhibitors agree to neither dismantle any exhibit nor do any packing before the final closing hour of the exhibition. Under no circumstances will the delivery or removal of any portion of an exhibit be permitted during the exhibition without permission in advance from Exhibit Management. All material must be packed and ready for shipment by 6:30 pm on March 21, 2020. Any material not called for by said time and date will be shipped at the exhibitor’s expense. Rejections and Penalties. Exhibit Management reserves the right to restrict, reject, prohibit, or eject any exhibit, in whole or in part, which because of noise, safety, or for other prudent reasons becomes objectionable, and no refunds will be made even if Exhibit Management releases the space. Handout Materials, Giveaways, and Prize Drawings. Promotional giveaways and exhibitor prize drawings will be permitted; exhibitor assumes all liability for any such promotions. All giveaways and prizes must have prior approval by Exhibit Management. All handout materials are expected to be of professional nature. Exhibit Management reserves the right to reject any material it believes to be inappropriate. Send samples or PDF proofs to Conference Exhibits, ADAA, 8701 Georgia Ave., Suite 412, Silver Spring, MD 20910, or email [email protected]. Insurance and Liability. Exhibit Management will use reasonable care to protect exhibitors against property loss and damage during the event. Exhibitor Insurance. The exhibitor shall maintain comprehensive general liability insurance which shall include contractual liability, property loss, and product liability coverage. Property of exhibitor is understood to remain in exhibitor’s custody and control in transit to and from the Conference Facility. Release and Indemnification. Exhibitor releases, waives and discharges any claim, demand or cause of action that exhibitor, its officers, directors, employees, agents or guests (“Releasors”) may have against Exhibit Management or Conference Facility (“Releasees”) for any liability, loss, damage, expense, claim or cause of action of any kind arising out of Releasors’ participation in the event, or the actions of Releasors of any third parties involved in the event, whether caused by the negligence of Releasees or otherwise. Exhibitor agrees to indemnify, defend and hold Releasees harmless from any loss, damage, expense, claim or cause of action of any kind (including reasonable attorneys’ fees and costs, arising out of (i) Exhibitor’s products, services, or promotional materials, (ii) the display or publication of any exhibitor information in connection with the event, (iii) Exhibitor’s performance or failure to perform under this Agreement or breach of any warranty or representation made by exhibitor in this Agreement, or (iv) Exhibitor’s participation in the event. Food and Beverage. All food and beverage arrangements must be made through Conference Facility. Only food and beverage purchased from Conference Facility may be served at the event. Compliance with Laws and Rules. Exhibitor will comply with all applicable laws, rules, regulations, codes and licensing requirements of governmental authorities, all rules, regulations and codes of the local police and fire departments, this Agreement and all exhibitor rules, regulations and policies made available to exhibitor. No Endorsement; Non-Competing Events; No Subletting. Exhibitor shall not schedule private events against official conference programming during the event; all exhibitor activities must be scheduled through Exhibit Management. The rights granted to exhibitor in this Agreement do not constitute and may not be used to imply the endorsement of exhibitor’s products or services by Exhibit Management. Exhibitor shall not assign, sublet or share its space with another business or company without approval in writing from Exhibit Management. Miscellaneous. This Agreement and all exhibitor rules and regulations made available to exhibitor and related to the event constitute the entire agreement between exhibitor and Exhibit Management and supersedes all prior agreements and understandings relating thereto. Any matters not specifically covered by the preceding terms and conditions or rules and regulations made available to exhibitors shall be subject solely to the decision of Exhibit Management. This Agreement shall be governed by the laws of the state of Maryland, without giving effect to principles of conflict of laws.
You can download the full Exhibitor Prospectus including a blank copy of this form and send the completed, signed contract with full payment to:
Anxiety and Depression Association of America 8701 Georgia Avenue, Suite 412 Silver Spring, MD 20910
or email scanned copy to [email protected]
